london

The Meetings Show 2016

This year’s meeting show took place from the 14th – 16th June 2016 at Olympia Exhibition Centre, London. Our girl Laura headed down for one night and one day for a busy but productive whirlwind 24 hours in London….
It all began on Tuesday 14th June. I hopped on a train to London at 5.04pm, arriving at 7.20pm I headed straight to check in at my hotel for the night, the Melia White House.  The Melia White House is beautiful and quite possibly has the best smelling lobby area ever! It was a vacation for my nose (my house tends to smell look cooking but not the nice kind, the kind when you are full and smell food and you just think ‘nope’. I’m not making myself sound great here am I?). Moving on, I checked in, collected an envelope with my pass and important details about the show from the concierge and then headed to my room. Okay, that sounds simple but funny story I’m a numpty and didn’t know how to use the lift (highly embarrassing). A kind man had to show me how to make the lift doors open. Heads up, you use the touch screen machine to the right of the first set of lifts, select what floor you want and then it tells you what lift to go to and it takes you there, it’s simple really once you know what you are doing or if you aren’t a numpty like myself. The Melia White House not only has 581 lovely rooms in eight categories it also has great event space. They have 10 meeting rooms and the largest can hold 150 delegates. Day Delegate Rates are between £60.00 – £70.00 for a full day meeting and include: 2 coffee breaks, 3-course buffet lunch in the restaurant, Wi-Fi, water, stationary, roll up screen and flipchart.

On Wednesday 15th June I woke up bright and early to get ready for a day at The Meetings Show. I headed down for breakfast which was lovely, checked out and boarded the coach that took us straight to Olympia for the show. I believe this is the first year that the event has taken place in the larger hall and it was a good and manageable size. Not too big, not too small.

Whilst at the show I had meetings with venues that we currently work with and found some new ones to start building strong and positive relationships with. One of the new venues I met was CentrEd at ExCel, London.

CentrEd (with a capital E, that was not a typo) is located at the Royal Victoria Dock in London. Although a bit further out than the sought after City area of London, CentrEd is easily accessible via public transport and heading out of The City has its benefits. For example, all 29 rooms have natural daylight and balconies with views of the beautiful Royal Victoria Dock. The rooms have flexible walls so the venue can create spaces for 20 delegates all the way up to spaces for 400 delegates. Plus you are only 20 minutes away from The City so should you need to get back there after it won’t take you long.

Next up is the Ibis London Earls Court Conference Centre or ILEC for short. This venue claims to be the most versatile space in West London and I can most definitely see why. The venue has an innovative modular space called The London Suite. This suite can then be partitioned and divided up to create smaller rooms. The whole hall can seat 1200 in a theatre style but then can be divided up so many ways that it can create as many as nine individual rooms. Not only can the venue cater for pretty much anything and everything they also have 504 bedrooms on site making it a great option for large conferences that also require bedrooms.

If you’re interested in any of the venues above or want to find out more on how we can help, get in touch!

You can email myself or the rest of the team at theteam@top-venues.co.uk or give us a ring on 0844 8709963. We look forward to hearing from you!

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Curious Case of London City Selection 2016

A load of new venues and experiences, our girl Laura tells us all about the Curious Case of London City Selection…..

 

On Friday the 4th of March I woke up and looked out of my window to be greeted by thick snow. Snow. In March. Madness. Only in the North would this happen. Lucky for me I was heading down to London for the Curious Case of London City Selection and escaping the pesky snow.

I arrived and checked in to the ultra-modern M by Montcalm Hotel. This hotel is a technology fanatics dream. You don’t have light switches or close your curtains by hand. Your hotel room has 3 tablets which control everything. The hotel also has event space. The second floor is purely event space, no bedrooms just meeting and event rooms making it more self-contained. The hotel has 6 event spaces that can be hired individually or certain rooms are attached to others so they can be joined together. The largest room is the Roundabout room which holds 137 theatre. This room can be combined with other rooms to create an even larger space if required.

After a quick relax at the hotel I headed to the beautiful One Moorgate Place. Here is where we were put into our teams for the murder mystery event. We then had to go around a meet all the venues who are part of London City Selection and answer a question at each to crack a code the next day.

I had a quick show around of One Moorgate Place and it has a great mix of event spaces. My personal favourite room was the Members Room. This room has a bridge which was inspired by Sir John Belcher’s love of Venice. The room has bookcases all around which are filled with books dating way back.

The venue also has some more modern spaces. The rooms have large windows making them bright and perfect for smaller meetings and presentations.

The next day we headed to Sadlers Wells Theatre for breakfast. The first thing we saw when we walked into the venue was the ‘crime scene’.

Throughout the day each team had to visit venues within The City of London, the square mile, to complete a task that gave us a clue to who had murdered the victim. Tasks included swabbing the murder weapon, getting the murderers finger prints off items and meeting up with a witness to get the rest of the information. We also had a show around of the event spaces on offer at each of the venues. The venues my team, Murder She Wrote, visited were The Furniture Makers Hall, Middle Temple, Two Temple Place, St Pauls Cathedral, The Barbican, Museum of London, Montcalm The Brewery Hotel, Holiday Inn Express London City and Trinity House. All the venues have great event spaces for a range of different events and budgets.

The Furniture Makers Hall is a small venue with only 3 event spaces. The largest room, the David Burbidge room, is a flexible event space that is located on the ground floor and can seat 70 theatre style. The other two rooms, the Mike Clare room and the Arnold Moore room, are smaller spaces that are ideal for smaller executive meetings and private dining.

The Barbican has a range of event spaces from meeting rooms for training to an indoor garden for weddings and drinks receptions. The Barbican has 19 spaces that can cater for 2000 delegates all the way down to 20 delegates.

Fun fact for you, the corridor that Bridget Jones ran down in the Edge of Reason and declared her love to Mark Darcy who then proposed to her, was filmed in The Middle Temple.

On the Saturday evening we were collected from our hotels by our Routemaster Red Bus and taken to The HAC for a gala dinner. The dinner and the venue were both beautiful. This is where we were told who out of the 8 teams had won. My team didn’t win but we did come third. Yaay!

The HAC has 7 event spaces. The largest can seat 480 theatre style and the smallest can seat 12 boardroom.

London City Selection has a collective of 26 unique venues. If you are interested in knowing more or putting on an event at any of these venues then please get in touch with us.

 

You can email us at theteam@top-venues.co.uk or give us a ring on 0844 8709963.

We look forward to hearing from you!

 

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A New Experience In London

New girl to the Top Venues team, Laura Maguire, tells us about her first real trip into London doing site visits:

Vine Tree Hotels & Venues promotes a collection of luxury, high quality venues in the UK and Europe so last week Top Venues took a trip to London to go and see four of these venues to help update our own venue knowledge and establish new working relationships to help our clients.

Merchant Taylors’ Hall

Firstly, this venue is stunning!

Located on Threadneedle Street and not far from Bank Tube Station, this venue is very easily accessible. The Merchant Taylors’ Hall has 9 spaces available for events. The largest space is the Great Hall that can hold up to 380 delegates. Looking down onto the Great Hall is The Kings Gallery that can hold up to 30 theatre style. Story has it that this room was made for a king who didn’t like to eat in front of people because he had a rather long tongue which caused him spit a bit when he ate. So he had this room made so he could still look into the Great Hall but eat alone. Across from The Kings Gallery is The Drawing Room, these two rooms can be easily used together. There is a stunning courtyard in the centre of the building allowing an easy flow around the venue. There is onsite catering and a head chef who is happy to cater in any style. The kitchen here is actually the oldest working kitchen in London. The venue treats every event enquiry on its own and creates a bespoke price package that fits in your requirements.


The Landmark London Hotel

Next up we took a taxi to The Landmark Hotel, which is by far the fanciest place I have ever been so far.

The Landmark has 11 event rooms, the largest holding up to 512 delegates theatre style. The Landmark Suites are perfect for small meetings but unfortunately they don’t have natural lighting, which could be a draw back. The hotel has around 300 bedrooms that can also be used for small meetings. It has 4 restaurants and bars for guests to dine at or relax with a drink or two. The Landmark is easily accessible as it is located opposite Marylebone rail and underground station. Although this is a beautiful 5* hotel personally I wouldn’t pick it for a stay as it’s not my style but for an event it is perfect.

 

Lord’s Cricket Ground

Lord’s Cricket Ground has a mix of very traditional event spaces and modern space. The Pavilion is very traditional and has a strict dress code of suit trousers and jacket, which is not negotiable. Across the pitch from the Pavilion you find the Media Suite that can seat 75 delegates. This space is very modern and would be perfect for events where there is a trainer teaching the delegates. Lord’s also has various spaces that can be used for conferences and meetings. However, there will be some disruption to when events can take place over the coming year due to the rebuild of The Warner Stand. The venue also has a museum on site, which is home to the world famous ashes. It’s an odd feeling when you are at Lord’s because you are in the middle of London and yet feel like you aren’t in a city at all.

 

The Arch

The Arch, my personal favourite of the 4 venues.

This venue is 7 townhouses converted into one hotel, which gives the hotel some lovely quirks. For example, there are hidden staircases to nowhere and if you look down the corridor through the houses, it’s not straight because of when it used to be separate houses and all the rooms are different shapes and sizes. Another reason I fell in love with The Arch, besides it’s beautiful rooms, suites and bar/ restaurant area is the hotel is opposite Madonna’s house. This sent me into a bit of Madonna frenzy that resulted in me taking multiple photos of her house (I can assure you I’m not a stalker!). The hotel has a few beautiful areas for events, including the quirky and luxurious Martini Library. This space can hold 14 in a boardroom for meetings or is perfect for welcome drinks and/ or a sit down meal. Everything about The Arch has been carefully thought about by the owner. He has taken all the things he dislikes from his experiences of staying at hotels around the world and done something so that his hotel doesn’t have that. For instance, apparently he hates the little cartons of milk you get in most hotels as part of the tea/coffee offering in the rooms and instead has a small bottle of fresh milk in the mini fridge for guests to use.

 

Whilst only being in London for only a day I can certainly say it’s been a great experience and opened my eyes to venues I wasn’t aware of and can use moving forward for our clients. Being able to view them first hand makes it much easier to understand what the venues can offer in real terms and realistically explain to our clients details on why they work for their events if they fit the bill.

If you’re interested in any of the venues above or want to find out more on how we can help, get in touch! You can email myself or the rest of the team at theteam@top-venues.co.uk or give us a ring on 0844 8709963. We look forward to hearing from you!

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Blogspot: New Year, New Event: Better Late Than Never!

Ok lovely blog readers, this one’s a bit late, but rather late than never right??
So here’s what our lovely friend, Holly Brailsford had to say about new years and events….

 

Now that 2014 is in full swing, everyone can start to plan their yearly event calendar, whether big or small. Some may even begin thinking about what might be coming up for 2015 and after. Post-Its and note-pads are covering desks up and down the country, as cups of tea and coffee are drunk whilst ideas are thrown back and forth. What a wonderful time of year!

Year on year we see the same events and conferences hit our doors, it’s fantastic to have the repeat business and we love seeing a familiar face. What is even greater is when the event gets better and better, we love nothing more than an enthusiastic organiser! Numbers rise, delegates are more excited to attend and the whole experience becomes more well-rounded for all. What are these organisers doing differently? Whether their field is medical, charity, financial etc, they keep people attending time after time and keep them engaged with the topic.

One of the key points is changing with the times, it sounds so simple but embracing the new can make a huge difference to the delegate experience. We have events now that can stream internationally so delegates and companies whose budgets have been cut can login and watch from afar, keeping the interest going for those who can’t attend in person. It’s also a great way for those people who do attend, but miss a key speaker, to login afterwards and watch their talk at a later date.

Twitter and hashtag-ing is becoming more and more popular and powerful, giving your event its own hashtag is a brilliant way of drawing in a younger and more tech savvy audience and also broadening your reach across social networking. Your hashtag can be included on promotional material prior to the event, to create a buzz before you’ve even arrived. It can be printed on banners, hand-outs and event t-shirts to push the message that you want your delegates to interact! If you want to go one step further you can include a live news-feed during your conference.

We see very formal events, who sometimes are dealing with incredibly difficult or troubling topics lighten the mood with brightly coloured welcome packs, banners and matching t-shirts and hoodies for staff. This is a great way of taking the edge of a conference which could otherwise be very emotionally draining.

As you head into 2014 and think about a new event you plan to hold, something totally new for you and your company think about “you” as the delegate. What will make you excited to attend, what will make you comfortable throughout and most importantly… what will make you want to come back for the 2nd year it’s held. There is nothing more valuable than constructive feedback and opinions of others who attend events regularly. Ask them what made a particular event stand out for them, you’ll probably be surprised by the answer!

If you’re gearing up for your annual event… what can you shake up to cause more interest and a buzz! If you’re bored of planning the conference, the chances are your delegates are bored of attending. What would make it fun for you, even when covering the darkest of subjects? How can you engage and interact with the attendees more effectively and what do they need to take away with them at the end.

Large events are also fabulous networking opportunities across companies or within larger frame-works of people who only see each other a few times a year. Sharing best-practice between colleagues and peers during these times is something to consider as well, giving your delegates enough down-time to work the room.

2014 is going to be about experimenting and trying something new, and sometimes a little out of the norm. But, who says the norm has to be dull…. Throw in some colour and a sense of humour and even the heaviest of subjects can be met with a smile.

About the Author

Holly Brailsford is Sales Executive at Manchester Conference Centre and Hotel and is responsible for all New Business and Account Management at the venue.

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A Little Bit of Christmas Cheer

Ok, ok, so we’re supposed to be into the height of the summer months…and as I look out of the window to the rain, I have to say I’m not particularly feeling it.

What I am hearing is the call for Christmas events. Yup. You heard right. C-H-R-I-S-T-M-A-S. There. I said it.

It doesn’t feel too long ago when I was discussing Christmas events last year on the blog but time does seem to fly and it’s important that you think about these things before they creep up on you and it’s too late.

For those of you thinking “You’ve got to be serious – Christmas thoughts in July” – well I forgive you. It does sound a bit ludicrous and almost feels like we’re wishing the year away.

I can assure you we’re not.

We’ve been receiving Christmas brochures in the office since the last Christmas party finished in January! I kid you not.

We’ve also been receiving Christmas party enquiries since February. I kid you not again.

While Christmas parties have changed somewhat over the last few years (namely down to a certain something happening with the economy – ssshh!) it’s still important to make your staff or work colleagues feel a bit of love from the office. While not everyone has the luxury of spending lots of money to reward staff throughout the year, it’s important that staff morale is kept high in order to keep the work flow going.

Royal Courts of Justice, London

So why not spend a little bit of money, put a bit of thought into the gathering and you’ll probably get a happier member of staff that wants to continue working hard so they can do it all again next year. It doesn’t need to be expensive to make someone feel special.

Prices range from £25.00 per head up to £150.00 per head depending on whether you want an all inclusive, drinks, food, theme and everything or just a meal. The average price for a party package in London for instance will cost between £50 – 80 per head whereas in Manchester you’re looking at more £30 – 50 per head. Obviously the price goes up or down depending on venue, date and what’s included.

If you really don’t have a budget for an external event, have it in the office. It’s not completely wrong to be sat at your desk with a glass of wine in hand – is it?!?

Alternatively, head to a local pub or restaurant and have a meal.

For those wanting to make it a little bit more formal or more of a party, there really is something for everyone. Think about joiner parties. If you don’t have a large group to accommodate, lots of venues offer joiner-parties where you can (as it says) Join A Party. Costs per head are lower and you still get the theming, entertainment and meal with novelties.

Alternatively, for something a bit more lavish, consider having a theme created just for you – while a bit more expensive, it will be exclusive and you can have it tailored to suit your needs.

Of course, there’s still the top venues that offer a themed private party and these can be fabulous and cost less than if you were to devise and dress a venue in your own theme. You could try somewhere like the Great Hall at the Royal Courts of Justice in London for a more formal event. Or the Bloomsbury Ballroom, again in London. Alternatively, somewhere like the National Football Museum in Manchester may be more your style.

National Football Museum, Manchester

In all honesty, most venues will offer you different packages for different prices depending on what date and day of the week you want to hold it. The options are endless…with more and more venues making a bit more of an effort to draw in business, you can expect good rates, more for your money and more exciting ideas.

 

But I warn those of you with large groups – you need to be booking now. Dates are filling up for private parties and once they’re gone, they’re truly gone, leaving you with limited options.

So go ahead…have a look around and see what you can find for your Christmas party.

Or, if you really don’t have the time, let us know and we can do it all for you – big or small we’re here to help!

Merry Christmas Everyone! 🙂

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Challenges For Event Planners In 2013 And Into 2014

Since the first recession hit in 2008, the events industry has had to adapt to the changes, for example venues have had to continue offering quality service yet acclimatise to tighter budgets. The outlook for 2013 is a little more positive, with companies predicting over the up-coming years conferences and meetings will rise to make £21.8bn in 2015, a difference to the £18.8bn in 2010!

But WAIT! We event organisers are not out of the woods yet, as we are still looking to come face to face with challenges throughout the year. So what are some of the tests are we facing?

  • Shorter lead times mixed with tighter deadlines and limited budgets.
  • Venues and suppliers reducing discounts and incentives to make up for lost money.
  • Increased focus on sustainability and environmental factors.
  • Keeping ideas fresh and new!

With these problems in mind, what can we organisers do to help ourselves?

  • Organisers can push for budgets to be signed off earlier with additional time being used effectively to source cost effective venues and suppliers.
  • Why not use good old fashioned negotiation? As well as negotiation, make sure the venue sourced can be relied on for the event needs and budget, and that can also maybe offer a bespoke package, as a thank you for your commitment!

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New unique venue to open in London!

Exploring London Underground’s ‘ghost’ stations have been very limited to just a few small tours each year. However, this is about to change as The Old London Underground Company’s founder Ajit Chambers has been given permission to open up a number of the  abandoned stations as tourist attractions and venues.

The first project being undertaken is at Down Street station, 80 years after it was closed to passengers. During the Second World War, the station was used as an underground bunker for Winston Churchill and his war cabinet. The plan is to bring back that moment in the stations history in an interactive exhibit open to all.

Another station Ajit is looking to reopen is Brompton Road, who already has plans approved to transform the station from an antique Underground to a thriving tourist attraction, including a climbing wall and a rooftop restaurant.

Not only are these two stations being bought back to live, Ajit has proposed he open a further 26, so keep your eyes peeled for these unusual new venues!

London Underground Abandonded Stations

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Here’s To 2013!

We thought we would create a little video to welcome you into the New Year (it is still January so we’re allowed 🙂 ). We hope you like!

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Summer Events – Are You Creative Enough?

Alternative London Venues for Events

It feels strange to be talking about summer at this early stage of the year but with time going quicker and quicker you can never start to plan your events too early. There are so many events going on in London during the summer it’s important to give yours that little something extra that makes it stand out against the rest. There are a number of ways to do this and perhaps the most important of all is by selecting the best venue for your event. When looking at venues people are often drawn to the same mundane features, price, location, accessibility etc. and whilst these are very important issues it is also vital that the organisers do not forget to be creative with their event. Being creative means looking that little bit harder for the perfect venue and not necessarily going with the first suitable one you find just because it ticks all the boxes.

The Ice Tank London

 

 

Whether it be a corporate business meeting, company training or a press event there are venues out there that can give your event that extra something that has been missing in the past. A good example of one such venue is the IceTank in Covent Gardens in London. The IceTank is a 2500 sq ft space spread over two levels, to look at pictures you might mistake it for a modern family home but it has all the necessary conference requirements and more. Amenities include Wi-Fi, plasma screens, a HD projector, a large skylight, luxury kitchen and even a fireplace. When it comes down to it the venue is just a room but it is the style and presentation of it that sets it apart from the usual venue spaces you find in the majority of London.

Science Museum London

The IceTank is a great example of a premium event space that has used style to turn what is essentially just a room into something different, this can often work great but sometimes you need an event space with even more creativity than this.  London has so many of these to offer, the Science Museum in South Kensington, the Imperial War Museum, the Tate Modern and even London Zoo all offer state of the art meeting rooms with facilities that can accommodate as little as two and as many as two thousand conference delegates. A conference at the Zoo may not be appropriate for all businesses but for some it will be ideal. The most important thing is not to settle for an average venue when the perfect one is out there just waiting for you to find it.

 

If you need help finding that perfect venue or something a little bit unusual then get in touch here and we’ll work with you to find what you need.

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The Start Of 2013 And Our Year Ahead….

The year gone by….

So 2012 went by in a flash! It felt like only yesterday when I was last writing an end of year report on how well the business was doing and looking at the following year.

Despite 2012 flying by here at Top Venues we seem to have managed to achieve quite a lot for a small business.
Taking on two new members of staff, updating our proposal system so that our proposals are even better than before and working on some pretty big events with new clients has been just a small part of our year.

#Queenof Venue Finding

On top of that we were crowned #Queenof Venue Finding on Twitter in October which was a fantastic surprise to us and one that we were so pleased to be part of.

So what are our intentions for 2013?

Well, with wedding bells ringing in May for me, it’s a big year in more than one way. Having spent the last year and a half managing my own wedding along with my clients’ events, it will soon be time to see the fruition of my work unfold. Very exciting, although quite a different experience working from the ‘clients’ side and aspect of things.

We’ve also taken on some new clients with multiple events taking place both here in the UK and Internationally which is extremely exciting and means we can look at continuing to expand the team. If that happens, it also means a new office!
So with the start of the new year really getting going this week, the team and I want to wish you all a very happy and prosperous year and look forward to working with some of you in the very near future.

Here’s to you and your events!

Sian

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A Little Christmas Message from Top Venues…

Please note: our office will be ‘Off Duty’ from Friday 21st December through until Wednesday 2nd January 2013. All emails will be responded to upon our return!

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Accor – from Ibis to Pullman Hotels

I was recently at an event called the ‘World of Accor Expo’ in London which was a showcase from the Accor Hotel Chain of a number of their world-wide hotels. Whilst there I was asked by someone from C&IT Magazine whether Hotels/Chains were doing enough to entice and promote their hotels to agents (that’s me). My response to that was that some are and some aren’t. Whilst this wasn’t really an answer I did go on to explain that while times are much tougher than ever before for business (from both client and agents’ perspective) it was more important now than ever before to keep clients interested and in the know about hotels, be it a chain or an independent, and while the bigger chains have bigger marketing budgets it was just as important for smaller independent venues to keep working with clients and getting out to see potential new clients to show them what they can offer. However, of the larger hotel chains, one brand that is promoting themselves well, is that of Accor. With the hotel brand changing and increasing in size quite rapidly, they need to make their clients, and potential clients, aware of what they have to offer.

Accor Expo Exhibition Stands

In the last two months, I’ve attended a more low-key UK-based event (Charlie and the Chocolate Factory themed) where I sampled their Mercure brand and now the World of Accor Expo where I have been able to sample both the Ibis and Pullman brands. In between all that, I’ve been regularly updated on the new venues coming on board and those currently going through a refurbishment.

Accor is a French brand and you notice a French feel throughout each of the brands, although it may be quite subtle, from staff to literature to just the colours and style. The company are very proud of the fact that they are French and I think this is great that they’re keen to make people understand the history behind the group.

At the World of Accor Expo, it was apparent as to how much they love their hotels by the fact that five of the six Parisian hotels are all undergoing major refurbishments over the next year to keep the hotels up to standard.

The Pullman London, the newest addition to the Pullman part of the chain has undergone a major refurbishment. Formerly a Novotel (another of the Accor brands) it boasts a tiered theatre to hold 446 along with other meeting spaces. Within 2 minutes’ walking distance to both Euston Station and St Pancras Stations and directly next to British Library it’s ideally placed and while it’s not the prettiest building on the outside, from the inside, it offers imagination and a quirkiness that you just can’t help but love.

Even the lower budget hotels (Ibis) have undergone a rebrand and facelift. Having stayed in an Ibis hotel and attended the event at a Pullman hotel it was clear to see that all brands, from budget to more luxurious, are clean and spacious with friendly staff and a modern and up-to-date feel.

So while I’m all in favour of Accor Hotels and as a brand it offers something for everyone, I hope they continue to keep up the good work of keeping us informed as, with so many hotels and venues on offer for both business and leisure, it can be difficult to be seen and heard unless you shout!

 

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No matter what size your event is, we can take the pressure off you by sourcing, negotiating and making the arrangements, allowing you to spend your time on more important issues.

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