International Event

Planning an international event in many ways is very similar to planning any event (please see our conference planning guide).

However, there are a number of other considerations if you wish to hold an event abroad or have international delegates travelling to your event.

Location & Transportation

  • Is the venue easily accessible to an international airport?
  • Is traffic a problem around the venue or airport?
  • Do you (or your delegates) require a visa to enter the country?
  • Have you thought about delegates will transfer from the airport to venue and accommodation? (Public transport may not be available or as readily accessible as the UK)
  • If you need specialist equipment, can you hire it at the venue or will you need to allow sufficient time for it to clear any customs procedures?

Language & Customs

  • Will you and your delegates understand the local language? Or be able to communicate?
  • How will local customs and behaviour fit in with the style and manner of your event?


  • Do you know what the currency is?
  • How will the exchange rate affect your budget?
  • Will the attendees find the event expensive when converting their respective currencies?


  • A foreign destination can provide a more engaging experience for your delegates.
  • Keep in mind the logistics for your attendees.



Our approach

From start to finish we will help you find the right solution for you and your event.

No matter what size your event is, we can take the pressure off you by sourcing, negotiating and making the arrangements, allowing you to spend your time on more important issues.

Get in touch!

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